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How To Manage A Project

In this section, we will show you how to create and manage your multilingual translation project. We will show and explain to you how to create new languages for your project, how to invite translators and also how to check the progress of your project. If you do have any difficulties while using our site, please do not hesitate to Contact Us.

Missed the "Creating Your First Project" topic, you can find it here. Remember, each file you upload for translation is called a "Project".

Project Overview Tab

The Project Overview tab is the first view you will see when you view your project as a project manager. It shows you the progress of your project, the status of your project as well as the progress and status of each language you are translating into. You can also use this view to add new languages to your project.

Key Parts of The Project Overview Tab
1) Project Overview Tab: Click on the project overview tab to view the project overview. You will know you are on this tab if there is a black line under it.
2) Project Progress Percentage: which is the big number in green shows the overall progress of your project. It is calculated as the average status of all the languages in your project.
3) Project status: hows the current status of your project. Your project can be "paused", "completed", "closed", "cancelled" or "in progress".
4) Project Status Buttons: The buttons next to the overall progress percentage and the current status are the status buttons you can use to change the status of your project.

5) Add Language Button: Click on the "Add Language To Project" button to add a language to translate your project into.
6) Language Status: This shows the current status of a language you are translating into. A language can be "paused", "completed", "closed", "cancelled", "Issue Flagged" or "in progress".
7) Language Progress: This shows the current progress percentage of a language. It is the percentage of all the text fields in the language you are translating and compares it to the field you or your translator has marked a complete. Please note that fields not marked as complete after translating are considered "in progress".
8) Language Download Button: Use this button to download each language you have translated back into the Adobe InDesign .idml format.
9) No Translator Set Flag: This flag only appears on languages that you have not invited any translators to help you translate.

Adding a Language For Translation To Your Project

To add a language to translate your project into, make sure you are in the "Project Overview" Tab on your project page and click on the button called Add Language To Project.

1) Add Language Button: Click on the "Add Language To Project" button to add a language to translate your project into.
2) Select Language Dropdown: You can select a language to add to your project from the drop-down list of languages. If a language you want is not on the list please contact us to add it.
3) Pre Translate Language: Tick this box if you want the system to automatically pre translate your content when creating the language. Pre Translate works by finding exact matching content in your Translation Memory for this language.


4) Add Translator: The add translator section only appears whenever you are adding a new language and you have a translator for this language saved in your profile, that is, saved in your "My Translators". If you do not have any saved translators for the language you are adding then this section will not appear.
5) Select Translators: Tick on any of your saved translators for the language you are adding to add them as a translator for this language of the project.
6) Send Notification: Tick this box if you would like us to notify your translator by email that you have added them as a translator on your project.
7) Send Offline Template: Tick this box if you would like us to send your translators an offline copy of the content to translate in excel format so they can translate it offline.
8) Create Language: Click the create language button to add this language to your project.

Adding A Translator To Your Project

Translators are assigned to the languages within your project. To add a translator to your project you need to assign them to a language. Make sure you are in the "Project Translators" Tab on your project page and click on the button called "Add Translator To Project" to begin.

1) Project Translators Tab: Click on the "Project Translators" tab to view all the translators on your project by language and also to add new translators. You will know you are on this tab if there is a black line under it.
2) Add Translator To Project Button: Click on the "Add Translator To Project" button to add a new translator to your project. Translators are added to the languages within your project. If a translator is translating more than one language, you will need to add them to each language.
3) Select Language Dropdown: You can select one of the languages you have already added to your project to assign the new translator to. Please note you can only add translators to languages you have already included in your project. If a language is missing from the list, it means you have not added the language to your project to translate your content into.
4) New vs Saved Translator: If you have saved a translator for the language in My Translators, you will have the option to select one of your saved translators to add to your project. If you do not have any saved translators for the language, you will need to invite a new translator.


5) Translator Email: The translator email section only appears whenever you are adding a new translator. You need to enter the email address of the translator to grant them translator access to your project for this language.
6) Save To My Translators: Tick this box if you would like to save the translator to your My Translators for the language you are adding them to. This will save you from having to enter their email manually in the future when adding them to this language.
7) Send Notification: Tick this box if you would like us to notify the translator by email that you have added them as a translator on your project.
8) Send Offline Template: Tick this box if you would like us to send the translator and offline copy of the content to translate in excel format so they can translate it offline.
9) Add Translator: Click the add translator button to add this translator to your project to translate this language.

How To Download A Completed Translation in .idml format

To download a copy of the .idml file of a translated language in your project you need to be in your project view "Project Overview" tab.

1) Language Download Icon: Click on the download icon of any language you would like to download the .idml file for and wait for it to download.
2) Downloaded Adobe InDesign .idml file: The .idmlf file for the language you selected will begin downloading. You can click on the file directly once it has finished opening to view the translated version of your project in that language.



Editing Original Content

You can make text edits of your original content which will be updated automatically on all the languages you are translating your project into and flagged to their translators. To edit the original content make sure you are in the "View / Edit Content" tab on your project page.

1) View / Edit Content Tab: Click on the View/Edit tab of your project page to view or edit the original text content of your project. You will know you are on this tab if there is a black line under it.
2) For Translation: By default, all content is marked as "For Translation". You can untick this check box if you would not like this content translated and would like to keep the content in the original language across all languages.
3) Edit: Clicking the Edit button next to the original content allows you to edit the original text. Any changes you make here will be reflected across all the languages you are translating immediately after you press save.
4) Editing Content: After you click on the edit button next to your content, the original content text transforms into a textbox you can edit. You can change the text of your original content by typing new text or editing the current text to make changes. Please do not forget to press the save button after you make changes for the changes to save. You can also click on the cancel button if you do not wish to make any changes

5) Save: If you have made changes to the original content of your project you need to click save for your changes to be saved.
6) Cancel: If you have made changes to the original content but you do not wish to save it, click on the cancel button.
7) Hide from Translators: You can hide some of the content of your project from your translators by ticking the "Is Hidden from Translators" checkbox. To hide content from your translator, firstly the "For Translation" checkbox of the content must not be ticked.
8) Issue Flag: This section appears when your translator flag an issue with your original content. It could be a simple spelling mistake or worst. After you are happy the Issue has been fixed click on the "Unflag Issue" checkbox.

Project Settings (Change Project Name or Base Language / Add or Remove Project Managers / Delete Project)

On the project settings tab, you can change the name of your project, change the base language, add or remove project managers and more. The project settings tab is also where you need to go if you would like to completely delete your project or download a copy of the original .idml file of your project.

1) Project Settings Tab: Click on the Project Settings tab of your project page to edit the settings of your project. You will know you are on this tab if there is a black line under it.
2) Change Project Name: You can click edit the name of your project by clicking on the edit button just under the current name.
3) Change Base Language: By clicking the edit button just under the current base language, you can change the base language of your project then select the correct base language from the drop-down. Please remember that the base language represents the language of the original content of your project and setting the wrong base language could result in issues pre translating your project and saving or retrieving information from your translation memory.
4) Confirm Base Language Change: After you have selected a new base language from the dropdown, you need to click on "Save changes" for the new base language to be applied to your project.

5) Deleting a Project Manager: To delete a project manager, you click on the X next to their email. A project must have at least one project manager so you will not be able to delete a project manager if your project only has one project manager.
6) Adding A Project Manager: Click this button if you would like to add a new project manager to your project. You can add a project manager to your project by simply entering their email address after clicking the "Add New Project Manager" button. You can add as many project managers to your project as you need. Remember, project managers, are granted full access and rights to edit and download all the content of your project.
7) Import Settings: To speed up the setup of a new project. You can import the settings from one of your previous projects. It can save you time adding all the languages you want to translate into manually, and their translators and project managers.
8) Delete Project: Click this button if you would like to delete your project. Please note that we do not backup projects so if you delete your project it will be lost forever.

Adding Download Credit To Project

Download credits allow you to download translated files in the .idml format. When you buy download credits, they get added to your user account. The project settings tab is where you can add download credits to your project from your user account. You can also transfer unused credits back to yourself to use on other projects.

1) Project Settings Tab: Click on the Project Settings tab of your project page to edit the settings of your project. You will know you are on this tab if there is a black line under it.
2) Credit Balance: This shows you how many credits are currently assigned to the project.
3) Add, Transfer or View Credit History: By clicking the button just under the current credit balance, you can add credits to your project or transfer credit away from the project. You can also view your credit history to see the changes in your project credit over time.

4) Options: After clicking on the "Add, Transfer or View Credit History" button you can select any of the options, depending on what you would like to do.
5) Credit Amount To Add: Enter the number of credits you would like to transfer from your user account to the project.
6) Adding Credit: Click this button to confirm and add the credits to your project.

Importing Your Translation Memory in .TXM File Format

If you have your saved translations in a .tmx file from another platform, you can import them into your account with us to use on your projects. If you have multiple files, you can upload each of them one after the other to add their content to your translation memory on our platform.

1) Import Translation Memory: Click on the Import Translation Memory link on the left sidebar, under settings to go to the import translation memory page.
2) Choose File: Select the file you would like to import from. Please note the file must be in the .tmx file format.
3) Import Translations: By clicking the button, the content of your .tmx file will be saved into your translation memory on our site and you will be able to use it on any project you are working on.



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